Students must make Satisfactory Academic Progress (SAP) towards earning a degree as stipulated below to receive financial aid at OCU from all federal and state student aid grants, Work Study and loan programs. Some additional grants and scholarships may also use part or all of the SAP standards as minimum criteria for funding eligibility.
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Undergraduate Requirements for all programs other than Education |
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|---|---|---|---|---|
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Hours Attempted |
1-16 |
17-32 |
33-48 |
49 and up |
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GPA |
2.0 |
2.0 |
2.0 |
2.0 |
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Minimum Pass Rate Percentage of Total Hours Successfully Completed |
67% |
67% |
67% |
67% |
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Maximum Total Credit Hours or Time Allowed to Complete Current Primary Degree Requirements |
150% of the specified degree program’s published length. |
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Undergraduate Requirements Residential Teacher and Music Education |
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|---|---|---|---|---|
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Hours Attempted |
1-16 |
17-32 |
33-48 |
49 and up |
|
GPA |
2.0 |
2.3 |
2.7 |
3.0 |
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Minimum Pass Rate Percentage of Total Hours Successfully Completed |
67% |
67% |
67% |
67% |
|
Maximum Total Credit Hours or Time Allowed to Complete Current Primary Degree Requirements |
150% of the specified degree program’s published length. |
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Graduate Requirements |
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|---|---|---|---|---|
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Hours Attempted |
1+ |
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GPA |
3.0 |
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Minimum Pass Rate Percentage of Total Hours Successfully Completed |
67% |
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Maximum Total Credit Hours or Time Allowed to Complete Current |
150% of the specified degree program's publisehd length. |
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Designation of Grade Definition
- Graduate students
- Attempted credit hours and considered to be successfully completed: A, A-, B+, B, B-, S, and P.
- Attempted credit hours and not considered to be successfully completed: C+. C, C-, D+, D, D-, F, FA, WF, W grade with EN enrollment code, WP, and U.
- Credit hours not considered attempted: NC, AU, and W with a WD enrollment code.
- Clarification on how each grade and enrollment code affects the qualitative (GPA) component of the SAP calculation can be found in the Grading System chart beneath Graduate Student Policies in the Academic catalog.
- Undergraduate students
- Attempted credit hours and considered to be successfully completed: A, A-, B+, B, B-, C+, C, C-, D+, D, D-, S, and P.
- Attempted credit hours and not considered to be successfully completed: F, FA, WF, W grade with EN enrollment code, WP, and U.
- Credit hours not considered attempted: NC, AU, and W with a WD enrollment code.
- Clarification on how each grade and enrollment code affects the qualitative (GPA) component of the SAP calculation can be found in the Grading System chart beneath Undergraduate Student Policies in the Academic catalog.
- All students
- GPA will not be rounded. Pass rate completion percentage will be rounded to the nearest whole number.
- Courses that receive an earned “W” grade, as listed above, and have an EN enrollment code where a student remained past the add/drop period are considered in the quantitative (Pass rate percentage) analysis but not in the qualitative (GPA) analysis.
- The Financial Aid SAP committee will contact the registrar in the event of a temporary I grade to determine when this will be moved to a different grade so SAP can be recalculated after the grade has been updated. The deadline for submitting course work for an incomplete course is six weeks from the end date of the course as noted in SONIS. The instructor and Dean will submit a new final grade based on all work turned in by the extended deadline. This final grade change will be sent to the registrar to confirm, and SAP will be re-evaluated at that time.
- Courses that are repeated will count toward attempted and if a passing grade is received, completed credit hours. The better grade will count toward the cumulative GPA standards.
- Changes in degree programs have no effect on SAP. The student must always maintain SAP.
- Pursuit of a second degree has no effect on SAP. The student must always maintain SAP.
Financial Aid SAP will be measured annually. Students previously in good standing will be placed on Financial Aid suspension if the minimum SAP standards are not met. This notification of failure to maintain SAP will be delivered in writing to the individual. Aid eligibility will resume when the student raises his or her cumulative academic measurements to the required levels or has a Financial Aid SAP Suspension appeal approved. Financial Aid suspension may be appealed if unusual and/or mitigating circumstances affected their academic progress. Such circumstances may include severe illness or injury to the student or an immediate family member, the death of a student’s relative, student activation into military service or other circumstances as deemed appropriate for consideration by the Financial Aid SAP Appeals Committee. A student can only submit one appeal. The student must submit a legible letter, a completed Financial Aid Appeal Form, and supporting documentation to the OCU Financial Aid Office. These must explain in detail why the student failed to meet the minimum academic standards, what unusual and/or mitigating circumstance contributed to the failure, and how the situation has changed to allow the student to meet Financial Aid SAP requirements by the next calculation. Appeals must be received by the Financial Aid Office no later than 15 business days before the end of the term for which reinstatement is desired. Early appeal submission is strongly encouraged. A committee will review the appeal and will notify the student in writing of their decision. If an appeal is approved, the student will be placed on financial aid probation and will temporarily regain Title IV eligibility for one payment period. If the committee determines, based on the appeal, that the student will require more than one payment period to meet progress standards, they may place the student on probation and develop an academic plan for the student. OCU must review the student’s progress at the end of one payment period as is required of a student on probation status, to determine if the student is meeting the requirements of SAP or the approved academic plan. Continuation of eligibility will be contingent upon the student demonstrating improved academic merit achievement as outlined by the Financial Aid SAP requirements or the Appeals Committee’s Academic Plan. Failure to regain Title IV eligibility or Title IV eligibility re-instatement will be communicated to the student in writing.
If, after a student has been placed on Financial Aid suspension, an appeal is not submitted or has been denied by the SAP Appeals committee, the student is no longer eligible for Title IV aid until the student improves their GPA and/or Pass Rate Completion percentage to maintain SAP requirements.
Transfer students with no grade history at OCU will enter on Financial Aid SAP good standing. A Financial Aid SAP calculation, including transfer hours applicable to the current degree pursuit and OCU hours attempted, will be run at the next scheduled increment.
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